The Pre School has a vast set of policies and Procedures on request.

Here are our main Safeguarding Procedures

Child Protection Policy

It is our responsibility at Happy Dayz Pre School to ensure the safety and welfare of all the children within our care in line with government legislation “Working Together to Safeguard Children” and guidance and procedures of our Bristol Safe Guarding Children Board (BSCB).

All staff are in a position of trust and have a duty to keep children safe and to protect them from neglect, physical, sexual and emotional harm.

All staff, whether paid or voluntary have a crucial role to play in shaping the lives of the children. They have a unique opportunity to interact with them in ways that are both affirming and inspiring.

Children learn best when they are healthy, safe and secure when their individual needs are met and when they have positive relationships with the adults caring for them.

This means that staff will:

Act and be seen to act in the children's interest

Avoid any contact which may lead any responsible  person to question their motivation and intensions.

Take responsibility for their own actions and behaviour.

Understand responsibilities which are part  of their employment or role and be aware that procedures will be applied if these provisions are beached.

Staff should not establish or seek to establish or seek to establish social contact with the children for the purpose of securing a friendship.

All staff are made aware of the importance in recognising inappropriate behaviour of staff or adults and to report to the owner, manager or person in charge.

Mobile phones, internet, cameras, camcorders

All staff, students and helpers are required to store such personal equipment such as mobile phones/smart phones in the office or in lockers provided and never used on the floor around the children staff can use them in the office only at break times away from the children. Vanessa Carter holds the Pre School Mobile and used to make and receive calls, access emails, our Facebook Page and website, Photos of the children are never taken or used on the Pre School mobile. Photos are stored only on the Pre School camera or ipad and computer and printed off on the premises, the cameras are stored and locked in the office filing cabinet when the Pre School is closed. Staff use iPads to use to observe children through the online learning journal system used called Tapestry. All iPads and computers have passwords set that are changed regularly and only staff have access to.  

Our lead Child Protection Officer is Julie Freeman, Deputy Lead Marnie Tucker & Vanessa Carter who are responsible for liaison with local statutory children’s services agencies and with the Bristol safeguarding Board.Although it’s the duty of all of the staff who works at Happy Dayz Pre School to protect children from any significant harm or neglect.

Staff receive training on Safeguarding Children, and are aware of the signs and symptoms of child abuse, physical, emotional and sexual, and those of neglect. In addition the Pre School has responsibility to address the areas of Female Genital Mutilation, Child Sexual Exploitation and Trafficking.  We will require parents/carers to explain any accidents/incidents that have occurred outside of Pre School hours. These will be recorded on external injury forms giving details of the injuries sustained by the child and the circumstances of them and require parents/carers to date and sign the form.  We also record any incidents relating to a child’s behaviour, this is recorded on a behaviour incident form shared with the parent/carer and details clear agreeable steps are implemented; any incidents/accidents that have occurred in Pre School hours are recorded on an accident sheet. Parents/carers are required to sign and date all relevant forms for future reference.

If we have reason to believe that any child in our care is being abused in any way we will report the matter to First Response 0117 903 6444. We may also contact the NSPCC 24 hour help line on: 0800 800 5000, the police, emergency services on 999/112, Ofsted Early Years will also be informed of any concern raised about the welfare of a child in our care. Under these circumstances we will not be able to keep information relating to your child and family confidential.

Other contact details for referrals and advice on terrorism, or any child is subject to radicalism we will contact: 01179 455 536 -  channelsw@avonandsomerset.pnn.police.uk

Prevent Duty: 01278 647 466

Respond appropriately to suspicions of Abuse

If a member of staff suspects that a child is a victim of any type of abuse, including Domestic Violence Abuse they will discuss it first with the Child Protection Officer. Depending on initial findings, some or all of the following steps will be taken.

  •  The child's parents will not be informed if the child protection officer considers that the child would be put at further risk.
  • The matter will be referred to the local authority and the Pre School will co-operate with any investigations by police and social services
  • Ofsted will be notified of the referral and informed of the outcome 

  • The child’s parents will not be informed if the Child Protral and informed of the outcome. 
Support services for Domestic Violence Abuse: BAVA (Bristol against violence & abuse) Website


Staff Allegation

If a member of staff is accused of any form of abuse we will follow our disciplinary and grievance procedure.

All investigations will be conducted in in conjunction with the local safeguarding board and their procedures followed, confidential records kept.

Ofsted will be notified of the referral and the outcome of the matter, as soon as possible and within 14 days in writing.

The parents of the child involved will be kept fully informed throughout the investigation.

Record Keeping

All observations are dated and signed by the recorder and written objectively without comment or interpretation and where possible exact words used by the child are written down.  The observations are kept confidential and accessible only to the Pre School Management team, locked in the filing cabinet.


Supporting families

Happy Dayz Pre School will take every step to build a trusting and supportive relationship between families and staff, where abuse at home is suspected the Pre School will continue to welcome the child and the family whilst investigations proceed.  Records kept on the child will be shared with the parents and relevant agencies involved.


The care and safety of the child is paramount; the Pre School will do everything in its power to support and work with the child’s family.


Liaising with other professionals

Happy Dayz Pre School operates in accordance with guidelines laid down by the registering authority.  Any confidential records will be shown to Social Services/ Local Safe Guarding Board if it is felt that inadequate explanations in the child’s behaviour, incident or accident have not been provided. 

Our first concern is the child and they will be listened to, reassured and helped to understand that they are valued and respected and not the one at fault.


All such suspicions and investigations will be kept confidential and will be treated on a need to know basis.


Any allegation taken through services will be notified to Ofsted of the action taken in respect of the allegation, these notifications will be made as soon as reasonably practicable, but at the latest within 14 days of the allegation being made.


A copy of the“Bristol Area Child Protection and Safeguarding Procedure and Guidance for Independent Day Care Providers Guidelines” book is available for you to read if required on the notice board and the “If you are worried a child is being abused” booklet is available on request. These set out the guidelines for how we must record any incidents and disclosures and the procedures we must follow. In addition we can access the Bristol Safeguarding Board on: www.swcpp.org.uk which has detailed steps and guidance of how to refer a child and gain support. 


CONTACT DETAILS– Safeguarding Issues.

First Response (Bristol Safeguarding Children Board)

Tel: 01179 036 4444

East Central Early Help Social Worker

Tel: 01179 415 886

LADO (to report or for advice/guidance on staff allegations)

Tel: 01179 037 795

Emergency Duty – When First Response is closed

Tel: 01454 615 165

Children’s Officer (Early Years) Bristol City Council

Tel: 0117 903 7795

Prevent Duty

Tel: 0128 647 466


Safeguarding Children Policy 

Safeguarding is a relatively new term which is broader than ‘child protection’ as it also includes prevention. Safeguarding has been defined as:
  • All agencies working with children, young people and their families taking all reasonable measures to ensure that the risks of harm to children’s welfare are minimised.
  • Where there are concerns about children and young people’s welfare, all agencies taking appropriate actions to address those concerns, working to agreed local policies and procedures in full partnership with other local agencies.

Safeguarding children here at Happy Dayz Pre School is vital, as part of the legal requirements of our Ofsted registration. Having safeguards in place within the Pre School not only protects and promotes the welfare of children but also it enhances the confidence of our management team, staff, volunteers and parents/carers.For the purposes of child protection legislation the term ‘child’ refers to anyone up to the age of 18 years.Children have a right to learn have fun, and be safe.  There are many areas that contribute to creating a safe environment for the Children at Happy Dayz Pre School and these include:
  • Child protection policy and procedure
  • Safe staff employment procedure (including suitability)
  • Prevent Duty
  • Promoting British Values
  • Terrorist/National Emergency procedures
  • Staff and volunteers are  inducted and supervised
  • Staff and volunteers code of conduct
  • Management checked for suitability
  • Training
  • Health and Safety policy and procedures
  • First Aid
  • Fire Procedures
  • Risk assessments
  • Secure premises
  • Managing Behaviour
  • Child registration information
  • Registered under Data Protection Act
  • Hold Public Liability Insurance
  • Procedures for children's safe arrival and departure
  • Deployment of staff
  • Trip/outing procedures
  • Electronic appliances/Mobile Phone Policy
  • Procedures for meeting the needs of disabled children and others with specific needs
  • Listening  to concerns from children, parents and carers
  • Keeping Ofsted up to date with any changes to the registration of your service 

The Prevent Duty & Promoting British Values
From 1st July 2015 all schools, registered early years childcare providers and registered later years childcare providers are subject to a duty under section 26 of the Counter-Terrorism and Security Act 2015, in the exercise of their functions, to have “due regard to the need to prevent people from being drawn into terrorism”. This duty is known as the Prevent duty. Here at Happy Dayz Pre School we take Safeguarding very seriously, therefore to ensure that we adhere to and achieve the Prevent duty we will;
  • Provide appropriate training for staff as soon as possible. Part of this training will enable staff to identify children who may be at risk of radicalisation.
  • We will build the children’s resilience to radicalisation by promoting fundamental British values and enabling them to challenge extremist views (for early years providers the statutory framework for the EYFS sets standards for learning, development and care for children from 0-5, thereby assisting their personal, social and emotional development and understanding of the world)
  • We will assess the risk, by means of a formal risk assessment, of children being drawn into terrorism, including support for extremist ideas that are part of terrorist ideology
  • We will ensure that our staff understand the risks so that they can respond in an appropriate and proportionate way
  • We will be aware of the online risk of radicalisation through the use of social media and the internet
  • As with managing other safeguarding risks, our staff will be alert to changes in children’s behaviour which could indicate that they may be in need of help or protection (children at risk of radicalisation may display different signs or seek to hide their views). The Key Person approach means we already know our key children well and so we will notice any changes in behaviour, demeanour or personality quickly
  • We will not carry out unnecessary intrusion into family life but we will take action when we observe behaviour of concern. The key person approach means that we already have a rapport with our families so we will notice any changes in behaviour, demeanour or personality quickly
  • We will work in partnership with our local Safe Guarding Board for guidance and support  We will build up an effective engagement with parents/carers and families. (This is important as they are in a key position to spot signs of radicalisation)  We will assist and advise families who raise concerns with us. It is important to assist and advise families who raise concerns and be able to point them to the right support mechanisms.  We will ensure that our Designated Safeguarding officers will undertake Prevent awareness training (as a minimum) so that they can offer advice and support to other members of staff.  

We will ensure that any resources used in the Pre School are age appropriate for the children in our care and that our staff have the knowledge and confidence to use the resources effectively.

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